Schedule of our funding year (subject to change):
August 31 - Education Program Plan Submission Deadline
Your Education Program Plan must be approved by your facilitator prior to the release of funding. You may send receipts to us at any time.Please ensure that your facilitator has your EPP before this date if possible, in order to expedite the approval process. Funding is not available until the plan is approved.
September 10 - Use Purchase Orders (for up to half of your annual funding available until April, 2nd half available for PO use in April)
If you choose to use Purchase Order numbers (POs) before the funding deadline, you agree to pay for the purchase yourself if you change schools before September 30. POs are only available to those who have an approved plan. (If you submit your plan on the deadline, it will not be approved immediately, so if you intend to use POs in September, please submit your plan as soon as possible.)
September 30*- EFT form submission deadline
Want to claim a refund? We need your EFT Form before we can refund you via direct deposit.
Sign up with us before this date to be eligible for funding. This includes the approval of your program plan.
September 30*- Receipt Submission Deadline for Reimbursement 1a
Last day to submit receipts to receive the first 50% refund on November 15. Refunds will be direct deposited, so please be sure you've completed and returned your EFT Form to us (available in this magazine). Failure to do so will delay your refund. Funding is only available to those with approved EPPs.
October 31* - Receipt Submission Deadline for Reimbursement 1b (New Families Only)
Brand new families may submit receipts up to October 31, and receive reimbursement on December 15.
January 31* - Receipt Submission Deadline for Reimbursement 1.2
If you miss the September 29 receipt submission deadline, receipts received up to this date are eligible for refund for the first 50% of funding. Direct deposit will occur on March 15.
March 31* - Receipt Submission Deadline for Reimbursement 2.1
Receipts received up to this date are eligible for refund for the second 50% of funding (as well as the first 50% if not yet claimed). Direct deposit will occur on May 15.
May 31* - Receipt Submission Deadline for Reimbursement 2.2
Receipts received up to this date are eligible for refund for the second 50% of funding (as well as the first 50% if not yet claimed). Direct deposit will occur on July 15. Any receipts postmarked after the last business day in May will be carried over to the next school year for reimbursement.
May 31* - Purchase Order use closes for the year
Complete any purchase orders before this date. This means that you will need to begin the process with the vendor by May 21 in order to ensure the purchase order is finalized before the deadline.
June 30* - Carryover Deadline
Send your carry over form to us postmarked (or faxed or emailed) on or before this date. If you do not receive confirmation from us, please send again. We always respond to emails. IF you have unclaimed funding left over but do not send us a carry-over form, we can not carry your funds to the following school year. You must use the form in order to request carry-over.
*or the last business day of the month
Notes: When sending us time-sensitive items in the mail, please be sure that your post office postmarks it on or before the deadline. It may be a good idea to send items in registered mail, if you are concerned about them getting lost. We recommend you copy anything you are going to send in the mail, because occasionally, receipts do get lost. Please do not send receipts with your facilitator.